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Posting Title:Project Administrative and Finance Support
Job Location: Philippines, Philippines
Skill Required: Project/ Programme Management,
Preferred Experience: Above 3 Years
Closing Date for Applications: 03th Sep, 2022

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Job Description:

The Project Administrative and Finance Support directly reports to the Assistant FAO Representative (Programme).

FAO in the Philippines has joined the humanitarian community in responding to the needs of those severely affected in the aftermath of Typhoon Rai (local name: Odette) which damaged agriculture and fishing livelihoods in Mindanao and Visayas.

FAO is committed to supporting relevant government agencies in responding to restoring the livelihoods of farmers and fisherfolk. Based on FAO’s rapid assessment report “Damages and needs assessment of families affected by Super Typhoon Rai (“Odette”) in selected provinces of Region VIII and Region XIII”, which is consistent with the UN Humanitarian Country Team Humanitarian Needs and Priorities, FAO will employ a combination of response interventions to meet the immediate and medium term needs of affected farmer and fisherfolk, particularly in restoring their major sources of livelihood through the provision of agricultural and fishery inputs, and capacity building on climate-resilient agriculture technologies, and use of climate information system and early warning system. Relatedly, the affected coconut farmers and fisherfolk need alternative sources of livelihood and income to avoid dependence on food aid.

Tasks and responsibilities:

The Project Administrative and Finance Support shall perform the following tasks:

1.    Assist in project administration and maintain up-to-date and accurate financial records of all disbursements and receipts related to the project, and use these records as the basis for preparing quarterly and annual financial reports for submission to donors, governments etc.
2.    Provide operational support in the conduct of project activities (e.g., symposiums, training, and input distributions, among others) by closely coordinating with relevant government, non-government counterparts, and target community-based organizations;
3.    In consultation with the Project Coordinator, prepare and finalize the project Procurement Plan during the inception phase;
4.    Based on the approved Procurement Plan, raise purchase requisitions in GRMS and prepare/regularly update the project procurement, delivery, and distribution schedule in consultation with the Project Coordinator;
5.    Facilitate the preparation of travel requests of project staff, including consolidation, submission to, and follow-up with the FAO Representation for approval;
6.    Provide guidance and training to new project support staff in utilizing FAO system-based tools (i.e., GRMS, FPMIS, etc.) that will be valuable for project operations management;
7.    Process payments in accordance with prescribed guidelines for disbursement of Outposted Petty Cash (OPC) and Operational Cash Advances (OCA)  as may be required;
8.    Maintain electronic and paper filing of relevant administrative and financial information;
9.    Ensure timely submission of  HR requirements for project staff (timesheets, contracts, medical certificates, QARs));
10.    Prepare procurement documentation, and solicit quotations according to FAO procurement procedures, as may be required;
12.    Establish and maintain an inventory of all project assets (equipment, furniture, fixtures, attractive items) including supplies; and
13.    Carry out any other relevant duties within his/her technical competence as may be requested by the FAO Representative.

Technical/Function Skill:

•    Ability to work under pressure and adapt to an evolving and complex humanitarian context and within multidisciplinary and different cultural background teams;
•    Strong analytical skills;
•    Coordination skills with strong individual planning capacity;
•    Knowledge of humanitarian principles;
•    Demonstrated attention to detail;
•    General knowledge and skills in the use of standard office software, such as MS Office (Word, Excel, PowerPoint)

Education Requirement:
  • The candidate must have a university degree in accountancy, business administration, management, or other related disciplines relevant to the assignment;
Experience Requirement:
  •  The candidate should have at least three (3) years of experience in providing administrative and financial/logistical support to project implementation at the field level;
Language Requirement:
  • Working knowledge (level C) of English and Filipino



We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

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