Job opening

Posting Title:Programme Management Assistant
Job Location: Kampala, Uganda
Skill Required: HR And Admin, Project/ Programme Management,
Preferred Experience: 5 Years
Closing Date for Applications: 15th Jan, 2022

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Job Description

The Programme Management Assistant shall be under the direct supervision of the Programme Management Officer, under the overall guidance of the Section Chief, Land Housing and Shelter Section (LHSS).

The United Nations Human Settlements Programme (UN-Habitat) is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. The position is located in the Land, Housing & Shelter Section of the Urban Practices Branch (UPB) with the Global Solutions Division in Nairobi.


Within delegated authority, the Programme Management Assistant will be responsible for the following duties:

  • Assists in the planning, coordination, implementation and monitoring of land-related activities/processes for, typically, a large and highly complex component of the departmental programme/project initiatives.
  • Researches, compiles, analyses, summarizes and presents basic information/data on specific programmes/projects and related topics.
  • Assists in the coordination of programme/project planning and preparation; monitors status of programme/project implementation; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
  • Assists in the preparation and analysis of programme/project work plan and budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
  • Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects.
  • Assists in the design, monitoring, implementation and coordination of partnership agreements and related capacity development activities.
  • Assists in the drafting of programme/project summaries coordinate review and clearance process, and coordinates with an editor on finalization and publication of the report.
  • Serves as a focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with a diverse organisational unit to initiate requests, prepare standard terms of reference, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
  • Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, maps, graphic content, and other background materials/notes to facilitate assessment. inspection and other reviews.
  • Drafts correspondence, presentations and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as contributes to a variety of periodic reports.
  • Performs other duties as assigned.


  • A high school diploma or equivalent is required.
  • Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Eastern Asia (ESCWA), United Nations Office at Geneva. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.

Work Experience

  • A minimum of five years’ experience in programme or project administration, technical cooperation or related area is required.
  • Experience in supporting the implementation of land management projects is desirable.
  • Experience in project coordination, multi-stakeholder partnerships, capacity building and land tools implementation is desirable.


  • English and French are the working languages of the United Nations Secretariat.
  • For the post advertised, fluency in oral and written English is required.
  • Knowledge of another official United Nations language is an advantage.


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

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