Job opening

Posting Title:Programme Assistant
Job Location: Cotabato City, Philippines
Skill Required: Project/ Programme Management,
Preferred Experience: Above 5 Years
Closing Date for Applications: 26th Aug, 2022

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Job Description:

UN Women seeks a Programme Assistant to work with and provides support to the members of the Programme Team in the development and implementation of the programmes. The Programme Assistant will provide support and assistance to the team to ensure effective programme implementation in line with UN Women rules and regulations. Under the guidance and supervision of the Programme Specialist, the Programme Assistant supports the programme operations by performing a variety of standard administrative processes. The Programme Assistant works in close collaboration with the programme and projects staff and the Operations team to ensure consistent service delivery.

Duties and Responsibilities:

1. Programme Management Support

»Provide programme and administrative support to the programme team in the preparation of various programme documents, such as work plans, budgets, reports and proposals on programme implementation arrangements.
»Under the guidance of the supervisor, assemble briefing materials and prepare power-point and other presentations for the programme unit.
»Identify sources, and gather and compile data and information for the preparation of documents, guidelines, and other material as required.
»Assist the programme team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking.
»Help the team in providing guidance to the country and project offices on routine implementation of the project, tracking use of financial resources.
2. Financial Management Support

»Use Atlas to prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of the project.
»Create requisitions in Atlas for receipt of goods and services, including making budget check for requisitions, POs and vouchers.
»Support the programme team in the financial management of the project.
»Review and verify all related FACE financial transactions, activities, and documentation; taking corrective actions as needed and reporting any unusual activities.
»Maintaining PAs FACE budget tracking and status, determination of unutilized funds quarterly prior to liquidation.
»Support in the preparation of Final FACE Report/quarterly.
»Organize, compile and process information from the donor as well as from the programme team, and keep track of the information through databases and e-filing.
»Support the programme team in the tracking of and reporting on mobilized resources.
3. Administrative Support to the Programme Unit

»Provide administrative support to the programme team in the organization of events, meetings and workshops, etc.
»Make travel arrangements for the programme team and project staff, including preparation of travel requisitions and claims.
»Draft non-substantive correspondence.
»Maintain and organize up-to-date hard and electronic files for easy access and retrieval. Ensure safekeeping of confidential materials.
»Create and maintain files of correspondence/documents and electronically received information, and ensure up-to- date filing.
»Maintain both hardcopies and electronic copies of the office records and reference files on various subjects.
»Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings.
4. Supports resource mobilization focusing on achievement of the following results:

»Review of contributions agreement, managing contributions in Atlas.
5.Supports knowledge building and knowledge sharing in the PP focusing on achievement of the following results:

»Participation in the trainings for the operations/ projects staff on programme.
»Contributions to knowledge networks and communities of practice.

Education Requirements:

»Completion of secondary education is required. University degree (or equivalent) in Business or Public Administration or related field is an asset.

Experience Requirement:

»At least 5 years of progressively responsible experience with administrative tasks.

»Experience in working in a computer environment using multiple office software packages. Experience in working with ATLAS and FACE Form  is an advantage.

»Work experience in administrative support of development programme/project is an advantage.

»Work experience within the UN system is an asset.

Language Required:

»Fluency in English and Tagalog is required.

»Working knowledge of another UN official language is an asset.



We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

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