Position Summary

The Program Coordinator (PC) is responsible for coordination, implementation, and maintenance of a range of projects and activities in support of the life cycle of grants and contracts. This role may run a portfolio of investments including grants, contracts, program-related investments, and other projects in support of programmatic strategic goals. The PC may provide budget oversight and planning, financial analysis, financial reporting, and/or portfolio and operations process management. This position will act as primary support for grantee and vendor initiation, reporting, and closure. Additionally, the PC will serve as a liaison across multiple internal teams and be responsible for special projects as requested.

Core Responsibilities

• Project Management (Investment Management): Coordinate the end-to-end investment making processes (e.g. managing key investment deadlines, tracking of invoicing and deliverables, receipt of required reports and monitoring expenditures, reviewing reports, including grant summaries and analysis) with internal collaborators (Program Officers and Business Partners) and external partners (grantees and vendors) within the internal systems.
• Financial Planning & Analysis: Manage data for all investments in multiple databases and SharePoint sites. Provide detailed financial analysis and ensure data integrity to support strategic planning and management (SPM) team’s and India Country Office’s (ICO) financial decision making. Work with Program Manager and Program Officers to keep all pertinent information accurate and up-to-date for reporting and analysis. Serves as point-person for Program Officers regarding budget targets and individual investment portfolio management.
• Strategy support: Work on special team projects, strategic as well as operational, as needed, usually related to investment making or supporting the efficiency of India Country Office (ICO) processes. Identify areas for process improvement and make recommendations. Support SPM team for strategy reviews, strategic planning, learning sessions, onboarding of new hires, all staff interactions, etc.
• Works closely with investment makers to develop and maintain a portfolio of investments. This may include advising on investment structure, ensuring compliance with foundation processes, maintaining internal systems, initial investment due diligence, and timeline management.
• Collaborates with business partners, grantees, and vendors throughout the investment lifecycle to lead investments through internal and external processes. Collects portfolio data, identify trends, and communicates issues to the program team.
• Plans and participates in cross-foundation and cross-program projects as appropriate. Areas of involvement may include Investment Workflow, IT, Finance, HR, and others.
• An assists program team with the annual pipeline planning process.
• Acts as subject matter expert on processes, tools, systems, and templates and provides training, ongoing coaching, and process change support to program team and external partners to ensure successful adoption and sustained use.

Core Knowledge and Skills

• Excellent organization skills and attention to detail, deadlines, and policy compliance.
• Excellent oral and written communication skills.
• Knowledge of budgeting, financial analysis, and synthesis.
• Ability to analyze data across multiple tools and databases.
• Ability to work independently and as part of an integrated, diverse team and be comfortable in multiple, highly varied settings, and tight deadlines with different work and learning styles.
• Ability to engage on multiple and competing demands and establish priorities.
• Able to work with flexibility, efficiency, and diplomacy in a fast-paced, challenging environment.  Open to rapid change and able to learn new things quickly. Able to distill what is needed next, even without expertise in programmatic content.
• Demonstrates effectiveness in influencing individuals and teams without explicit authority.
• Recognizes complexity and assesses risks and alternatives in light of competing requirements and incomplete knowledge.
• Understands basic investment rules, regulations, policies, processes, and practices and can advise when they are applicable. Is an expert in all phases of investment-making, and engages partners and decision-makers, as needed.
• Ability to effectively communicate with external partners.
• Demonstrates expert knowledge of, and ability to work across multiple investment-making systems, based in Access, Excel, SharePoint, and other web-based software applications. Basic SharePoint site administration skills, including metadata tagging, document view creation, archiving and creating and maintaining confidential files.

Education and Experience

• Bachelor’s or another advanced degree with 3+ years of experience, or equivalent experience. Project management, portfolio management, program management, financial management, financial reporting, non-profit or related industry, and/or business experience preferred.

Source:https://gatesfoundation.wd1.myworkdayjobs.com/en-US/Gates/job/New-Delhi-India/Program-Coordinator_B016709-2