Job opening

Posting Title:Operation Management Officer
Job Location: France
Skill Required: HR And Admin,
Preferred Experience: 5 Years
Closing Date for Applications: 31th Oct, 2021

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Job Description


Under the overall authority of the Assistant Director-General for Administration (ADG/ADM) and the direct supervision of the Chief of Administrative Services (ADS), the incumbent will be responsible for coordinating the actions of the functions under his/her responsibility with a view to providing expert administrative, financial and budgetary advice, producing management information reports, reviewing and improving processes. S/he will ensure compliance to rules and regulations under his/her responsibility. S/he will establish objectives and supervise the staff under his/her responsibility.

In particular, the incumbent will be responsible for the following:

  • Coordinate and provide analysis of the budget submitted by the offices for incorporation into the UNESCO Programme and Budget (C/5), provide advice as required.
  • Provide guidance and support on administrative and financial management issues to Field/HQ Administrative Officers and senior program staff. For this purpose, identify and review processes (in consultation with the relevant central services) to achieve high-quality standards and efficiency in all the areas of operational management.
  • Monitor execution of the budget and alert supervisor of any under or overspending; provide advice on appropriate measures to be undertaken.
  • Design a comprehensive management reporting to managers.
  • Act as Certifying Officer in all central services by ensuring that financial transactions are in compliance with regulations, rules, policies and procedures, and on matters relating to internal financial control.
  • Responsible for HR Planning (including ensuring consistency of Job Descriptions, their internal coherence, and  timely updates; temporary assistance workforce planning )
  • Participate in the elaboration of UNESCO management reports by providing information on the central services budget and special accounts.
  • Identify any financial and internal control risks and advise on follow-up measures to mitigate such risks.
  • Elaborates and coordinates training planning and activities for Finance and Administrative Officers.
  • Identifies and elaborates planning for the improvement and harmonization of processes and liaise with concerned services to implement them.



  • Master’s degree (or equivalent) in Finance, Business Administration, or related field.


  • Minimum of 4 years of relevant professional experience in operation and administration of which preferably 2 years acquired at international level.
  • Experience in the production of management reports.


  • Excellent organizational and planning skills.
  • Ability to coordinate and monitor own work plan and those under his/her supervision.
  • Ability to provide quality and timely support and services.
  • Strong analytical skills with the ability to look for weaknesses in processes and to propose improvements.
  • Excellent written and oral communication skills, including the ability to draft clearly and concisely.
  • Excellent IT skills (Excel, Word, Outlook, PowerPoint, etc.); in particular knowledge of Excel.
  • Very good knowledge of accounting functions in ERP systems such as SAP.
  • Ability to work in a multicultural team with sensitivity and respect for diversity.


  • Excellent knowledge (oral and written) of English or French and good knowledge of the other


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

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