Job opening

Posting Title:Human Resources Officer
Job Location: Lisbon, Portugal
Skill Required: HR And Admin,
Preferred Experience: 1-3 Years
Closing Date for Applications: 13th Dec, 2021

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Job Description

Background

Human resources officers are responsible for hiring, developing, and looking after employees. This involves functions such as training and monitoring performance. HR officers can be generalists who perform a broad range of duties or specialists who focus on a particular area.

The European Maritime Safety Agency was established for the purpose of ensuring a high, uniform, and effective level of maritime safety, maritime security as well as prevention of and response to pollution by ships within the EU.

The idea of a European Maritime Safety Agency (EMSA) originated in the late 1990s along with a number of other important European maritime safety initiatives. EMSA was set up as the decentralized agency that would provide a major source of support to the European Commission and the Member States in the field of maritime safety, security, and prevention of pollution from ships. The Agency was established by Regulation (EC) No 1406/2002 and subsequent amendments have refined and enlarged its mandate to cover among other measures, the efficiency of maritime transport.

 Tasks of the agency

  • The Agency provides technical, operational, and scientific assistance to the European Commission and the Member States in the fields of maritime safety, maritime security, prevention of, and response to, pollution caused by ships as well as response to marine pollution caused by oil and gas installations.
  • The Agency also contributes to the overall efficiency of maritime traffic and maritime transport and supports European cooperation on coastguard functions.

EMSA’s activities can be broadly described as:

  • providing technical and scientific assistance to the Member States and the European Commission in the proper development and implementation of EU legislation on maritime safety, security, prevention of pollution by ships and maritime transport administrative simplification;
  • monitoring the implementation of EU legislation through visits and inspections;
  • improving cooperation with and between the Member States;
  • building capacity of national competent authorities;
  • providing operational assistance, including developing, managing, and maintaining maritime services related to ships, ship monitoring, and enforcement;
  • carrying out operational preparedness, detection, and response tasks with respect to pollution caused by ships and marine pollution by oil and gas installations;
  • at the request of the European Commission, providing technical operational assistance to non-EU countries around relevant sea basins.

 Human Resources and Internal Support

  • The Unit is primarily responsible for the implementation of the Staff Regulations (SR) and the Conditions of Employment of Other Servants (CEOS) as well as the development, putting into practice, and providing support related to staff policy in the areas of recruitment, staff administration, career development, remuneration, staff welfare, learning & development and missions organization and reimbursements.
  • In addition, the Unit is responsible for the implementation and monitoring of the rights and obligations under the Protocol on Privileges and Immunities (Seat Agreement) for the Agency and its staff.
  • The Unit is also in charge of the implementation across the Agency of the records management policy & procedures, archiving, mail handling, print, and copy shop as well as the reimbursement of EMSA’s events.

Functions and duties

  • The Human Resources Officer, under the responsibility of the Head of Unit for ‘Human Resources and Internal Support’, will be requested to work in one or more of the following areas:

Contract and budget management:

  • Providing assistance for the preparation of tender procedures and during the evaluation and award phases followed by contract management;
  • Financial management of title I (staff) expenditure, budget forecast, budget reporting, etc.;
  • Contractual management of the contracts managed by the Unit (i.e. training, medical services, etc.).

 HR Policies and Personnel administration:

  • Providing support in the development of HR policies or General Implementing Rules to the Staff Regulations, including the development of forms and templates for the implementation of a policy/rule;
  • Drafting communications on HR Policies for staff, management, and the Staff Committee;
  • Providing assistance in the coordination of the quality certification project;
  • Providing assistance in the development of different policies i.e. gender initiatives etc.;
  • Liaising with staff members to respond to any doubt that they may have on the implementation of HR rules or policies;
  • Encoding information in the HR Database or other relevant systems;
  • Development of HR reports, KPIs, etc. for internal and external stakeholders, using data from the SharePoint database.

Career Development and Training:

  • Providing assistance to the Unit in the development of projects i.e. career paths for internal staff;
  • Providing support in the implementation of the Staff Development Policy;
  • Financial management of staff training expenditure;
  • Assisting the HR Unit in carrying out the annual appraisal exercise;
  • Assisting the HR Unit during the promotion/reclassification exercise;

Recruitment:

  • Assisting the HR unit in different projects i.e. streamlining of recruitment procedures;
  • Drafting of calls for applications;
  • Coordinating calls for applications and the subsequent selection procedure(s);
  • Screening of cvs;
  • Answering candidates;
  • Liaising with the Selection Board Members;
  • Preparing minutes and grids related to the selection procedure.

 ELIGIBILITY CRITERIA

Education and experience

  • A level of education which corresponds to completed university studies of at least three years attested by a diploma AND appropriate professional experience of at least one year.
  • It should be noted that due to the withdrawal of the United Kingdom from the European Union on 31/01/2020, candidates from the United Kingdom who do not hold the nationality of another European Union Member State, are not eligible.
  • Only qualifications that have been awarded in the EU Member States or that are subject to the equivalence certificates issued by the authorities in the EU Member States will be taken into consideration. Please note, that degrees awarded by the United Kingdom up to 31/12/2020 are considered valid.

Language skills

  • The main working language in the field of maritime safety is English. Candidates must therefore have a very good command of oral English as well as in writing with a satisfactory knowledge of at least one other official language of the European Union to the extent necessary for the performance of the above-mentioned duties.

Source:https://recruitment.emsa.europa.eu/Vacancies/Notice.aspx?IDVano=172

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