JOB DESCRIPTION

Ensure adherence with NRC policies, tools, handbooks, and guidelines
Implement delegated support function portfolio according to the plan of action
Prepare and develop status reports as required by management
Ensure proper filing of documents
Promote and share ideas for improvement of the support function

Specific responsibilities

• Ensure that the NRC office is in compliance with all administrative legal requirements i.e. taxes, government registrations, and licenses in the area of operation
• Responsible for welcoming visitors to the NRC office, and directing them accordingly
• Supervise Admin assistant, cleaners, cooks, and gardeners and ensure order and cleanliness of the office/guesthouse area
• Responsible for timely settlement of utility bills. (e.g. electricity, water, phone) and make sure they are paid on time. Update and monitor tenancy and other agreements to ensure these are up-to-date at all times.
• Implement NRC Terms and Conditions of service, policies, and procedures.
• Supervise the maintenance of the office and the office compound in collaboration with the Admin assistant and logistics department.
• Responsibly for arranging for visitor’s visas making travel arrangements, booking of flights and hotel accommodation for staff, consultant and other visitors
• Responsible for all administrative matters: including maintenance of confidential documents, filing, typing, updating of phone lists, keeping adequate stationery supplies, and maintaining inventory of office equipment, furniture, and fittings
• Provide administrative support to the office of Country Director, Head of Programme and Head of Support
• Fulfill any other related duties as instructed.

Human Resources

• Help HR Coordinator in the maintenance of an effective, efficient, and up-to-date staff records and filing system including contracts, leave, medical, archiving, etc.
• Ensure provision, awareness, and practical advice to all staff on the NRC HR policies and procedures, and their adherence to them
• Coordinate clearance of staff separating from the organization including exit interviews
• Ensure maintenance of an effective, efficient and up to date staff records and filing system including contracts, leave, timesheet, medical, awards, discipline, online archiving, etc
• Plan, track, and advice on the staff performance management and appraisal calendar and content
• Develop annual HR plans i.e. recruitment, capacity building (training plans) and leave plans in collaboration with Heads of Departments and ensure their implementation.
• Ensure HR audit findings and recommendations are implemented
• Any other tasks assigned by the line manager

Source:https://ekum.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/requisitions/job/3981