Duties and Accountabilities:

The Finance Assistant’s main tasks will include but are not limited to the following:

Imprest Administration:

• Processing of vendor/staff payments and consultant reimbursements in E-Payables
• Ensure regular accounting, reconciliation, and timely replenishment of IFC petty cash
• Ensure proper accounting and timely reconciliation of Pcard statement in SAP
• Monthly review of expenses for accuracy and ensure timely corrections/adjustment of erroneous transactions.
• Filling and reconciliation of refund for GST and other reimbursable taxes.
• Accounting of Accruals and Prepayments
• Payroll processing in SAP
• Perform and ensure correctness in transactions for GL, Charge code, vendor, Tax, etc.
• Support ACS on procurement for PO threshold, Petty Cash handling, PCard, vendor registration and maintenance, charge code inquiries, etc.
• Liaise with AP, AR, and vendors to ensure timely payments and receivable processes.
• Ensuring proper filing of all documents as per the record retention policy

Monitoring & Reporting:

• Monitoring and maintaining Imprest account and petty cash account fund balances as per policy
• Preparation of monthly Imprest accounting report including bank reconciliation.
• Monitor implementation of PCard and Event Card to ensure compliance with the institutional policies and guidelines.
• Fixed assets: ensure that all asset procurements, disposals, and reporting conform with WBG policies and procedures.
• Maintain strong controls for IFC-related transactions to ensure a STRONG scorecard rating for India Office Business Area.
• Providing ad-hoc reports at the request of management.

Liaison and Knowledge sharing:

• Coordinate with GPP team for invoice processing, invoice query resolution, clearance of vendor open items.
• Liaison with Chennai office regarding Imprest/Payroll/SRS/Travel audit/Account Payable issues
• Liaise with Banks in connection with IFC Corporate account as staff salary accounts.
• Providing expert advice and guidance to staff on accounting theory and practice, recommending solutions to various issues, travel, and other policies.
• Support Finance Colleagues on India Office Budget forecast and monitoring.
• Support Advisory operational staff to resolve finance-related inquires.
• Perform ad-hoc assignments and serve as back-up to a role, as required.
• Respond to review undertaken by the Quality Assurance team on IFC transactions.

Selection Criteria

• Degree in Accounting or Finance with at least 2 years of financial management experience in a corporate setting.
• Sound knowledge in financial accounting and reporting.
• Excellent communication and networking skills, fluency in English are essential.
• Ability to maintain collaborative work relations with all levels of staff.
• A strong commitment to teamwork and knowledge sharing is an essential attribute.

Source:https://worldbankgroup.csod.com/ats/careersite/JobDetails.aspx?id=14091&site=1