Org. Setting and Reporting

The Assistant Finance and Budget Officer report to the Chief Finance and Budget Management Section.

The post is located in the UNODC Regional Office for Eastern Africa (ROEA) in Nairobi (Kenya), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the general guidance of the ROEA Representative and the direct supervision of the ROEA Finance and Administrative Officer at the Front Office.

Responsibilities

Within assigned authority, the Assistant Finance and Budget Officer will be responsible for supporting the overall management in the area of financial, budgetary and accounting management in conformity with United Nations (UN) Financial Rules and regulation, and the policies for the implementation of the projects under the Regional Programme for Eastern Africa, UNODC. The incumbent will be responsible for the following specific duties:

• Support ROEA’s front office in formulating their financial management policies, internal controls and procedures, and in their monitoring and implementation to ensure optimizing efficiency in financial management.
• Contribute to keeping overall control of ROEA’s vendor accounts and maintenance of proper vendor relations; ensure timely clearance of outstanding payables, advances and other receivables.
• Collaborate with other UN entities and ROEA programme offices on finance-related matters towards the settlement of periodic or ad hoc service cost bills and general ledger (GL) reconciliations.
• Assist in overseeing the accuracy of payment submissions, the efficiency of payment processing, and assist in monitoring the correctness of banking details registering.
• Support the monitoring and ensuring of timely consultant/contract payments in coordination with the substantive pillars in HR and Finance.
• Assist in liaising with Treasury of UNODC HQ and the in-house bank at the United Nations Office at Nairobi (UNON) on disbursement related issues.
• Contribute to finding solutions with respect to problem/complex payment transactions and irregularities.
• Provide assistance in managing a complete paymaster process at ROEA that ensures timely submission of paymaster advances and settlements, that secures smooth event implementation, and imprest accounts closure.
• Assist in analysing GL accounts related to payments and service/goods receipt, and in monitoring the status of payment processes.
• Contribute to providing payment performance data to programme managers and the Representative’s Office for the financial management of ROEA.
• Assist in providing advice and guidance, including training, to ROEA staff on financial policies and procedures, particularly in the area of payments.
• Contribute to drafting correspondences and internal procedural directives relating to payment matters.
• Contribute to preparedness actions such as early warning, risk analysis and contingency planning, and assist in providing the necessary recommendations in the context of payment efficiency and vendor/third party relations.
• Undertake research and analysis of ROEA’s current payment procedures and the existing controls, make recommendations for change/modifications.
• Contribute to the initiative of improving ROEA’s accounting processes and approaches in areas of the vendor, consultant/contractor and travel payments, and accounts reconciliations with other UN partners.
• Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to ROEA payment monitoring, ensuring compliance with UN Financial Rules and Regulations.
• Provide assistance in the implementation of IPSAS (International Public Sector Accounting Standards) at ROEA.
• Provide support in response to internal/external audit observations related to payments processing and related matters.
• Perform any other work-related duties as required.

Education

• A first-level university degree in finance, business administration, accounting or other related discipline is required

Work Experience

• A minimum of two years of progressively responsible professional experience in finance, business administration, accounting is required.
• Work experience in managing vendor relations is required.
• Work experience within an international organization or the United Nations system is desirable.
• Experience in the use of programmes such as MS Outlook or MS Teams is desirable.
• Experience working in developing countries is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat.
• For this position, fluency in English is required.
• Knowledge of another official United Nations language is an advantage.
• Knowledge of Swahili is desirable.

Source:https://careers.un.org/lbw/jobdetail.aspx?id=170531