OBJECTIVES OF THE PROGRAMME

Country Management Support Units (CSUs) have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules, and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system

DESCRIPTION OF DUTIES

Provide full administrative support to the WR’s office. Draft, review, and revise correspondence, reports, and documents for proper format and content in consultation with the supervisor. Independently compose correspondence of administrative nature, take notes at meetings, provides informal interpretation/translation when required; Prepare and process travel requests for team members using GSM, work with the travel unit to arrange for visa issuance, security clearance, flight and hotel bookings, follows up travel-related issues of national and international missions; Scan, record, refer and follow up correspondence and documents, evaluate the urgency or critical nature bringing them to the attention of the responsible staff. Inform and remind responsible staff of follow-up dates, responses, or specific actions, supplying supporting material as appropriate;

Using GSM, monitor aspects of the implementation of country activities, funds for project/program budget levels, and financial expenditures, according to the approved country workplan. Initiate and process different transactions in GSM, Maintain and update the filing of technical documents and correspondence (soft/hard copies and databases if applicable). Create background reference material as appropriate; access and retrieve relevant material;

Finalize all administrative and logistics preparations required for the organization of meetings held in the country (working groups, seminars/courses, workshops Respond to and act on telephone inquiries in a timely manner. Assess the critical nature of technical issues and direct them to appropriate staff for the reply, coordinate appointments for supervisor Establish and maintain a proper computerized information system on MOH and UN counterparts, WHO Collaborating Centers, etc. Brief colleagues on general office administrative process

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at NGN 12,007,619 (subject to mandatory deductions for pension contributions and health

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education or equivalent supplemented by secretarial training.

Desirable: University degree in business administration, social sciences, or related field is an asset

Experience

Essential: At least10 years of progressive administrative experience

Desirable: Experience in other areas such as Program Management would be an asset. Experience in WHO/UN system

Skills

• Ability to plan, organize, coordinate and implement inputs from several sources; Good filing and organizational skills.Ability to maintain good working relationships with staff, experts, and visitors. Very good time management and stress management skills. Knowledge of WHO rules, manuals, practices, procedures

Use of Language Skills

Essential: Expert knowledge of English.

Source:https://careers.who.int/careersection/ex/jobdetail.ftl?job=2106567