Job opening

Posting Title:Administrative Assistant
Job Location: Bridgetown, Bulgaria
Skill Required: Project/program Management,
Preferred Experience: 03 Years
Closing Date for Applications: 02th Oct, 2022

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Job Description:

The Administrative Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

The Administrative Assistant reports to the National Professional Officer (Administration), under the overall responsibility of the Administrative Officer in SLC. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

The Administrative Assistant usually interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and office support services.

Administrative Assistant

Key Functions

• Administrative Assistant retrieves enters, selects, and analyzes data from a wide variety of sources, including FAO’s corporate system and databases; verifies the accuracy of data documents; make necessary calculations.
• Assemble and review supporting documentation for processing Non-Staff Human Resource (NSHR), Travel, or Financial actions in FAO’s corporate systems, while ensuring compliance with FAO’s rules and regulations.
• Maintain imprest accounts; reconcile expenditures, balances, payments, statements, and other data; assist in the preparation of recurring and special reports by preparing and editing data in the appropriate format as requested; monitor project, program, and general office accounts.
• Administrative Assistant maintains detailed records of budget estimates, obligations, and available balances; records receipts and disbursements (ledgers, cash books, vouchers, etc.); makes disbursements from petty cash fund and balance accounts.
• Prepare routine correspondence of administrative nature; draft correspondence to verify data, answer queries, and obtain additional information on transactions and financial matters, as required.
• Administrative Assistant maintains local inventory records with responsibility for proper recording of assets, their maintenance, and safeguarding.
• Maintain a filing system of administrative and financial documents.
• Maintain liaison with local banks and financial institutions to keep up-to-date with financial and regulatory information (exchange and interest rates, procedures and rules, maintenance of bank accounts, etc.).
• Support the administration of personnel and equipment as well as protocol-related issues.
• Perform other related duties as required.

Education:

Secondary school education.

Experience:

Three years of experience in administrative and office support work.

Languages: 

Working knowledge (proficient – level C) of English.

IT Skills:

Good knowledge of MS Office applications, Internet, and office technology equipment.
Ability to use accounting software and other information systems and databases to insert data, make inquiries, retrieve/define ad hoc reports and analyses, and edit results in an appropriate format.

Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.

Source:https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?lang=en&searchExpanded=true&job=2202617

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