Job opening

Posting Title:Administration Assistant
Job Location: Bangkok, Thailand
Skill Required: Project/ Programme Management,
Preferred Experience: Above 4 Years
Closing Date for Applications: 25th Sep, 2022

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Job Description:

Under the direct supervision of the Administrative Assistant and under the overall guidance of the BSSC Manager, the Administration Assistant manages and ensures the provision of efficient logistic and transportation support services to a relevant operational unit. In the discharge of her/his duties, the Administration Assistant liaises with UNOPS program support colleagues in order to ensure consistent service delivery for the office/program. The Administration Assistant promotes a client, quality, and results-oriented approach.

Functional Responsibilities:

Summary of Key Functions

  1. Logistics and asset management support.
  2. Office operations and administrative support on protocol-related tasks.
  3. Support for knowledge building and knowledge sharing.

1. Supports provision of reliable logistics and asset management support, namely:

»Prepares accurate inventory lists and adequate property records for the office as well as for projects.

»Carefully monitors the movement of equipment into and within the area of responsibility.

»Supports the successful implementation of a system to monitor equipment, accounts, and properties managed by the office, in accordance with UNOPS’ equipment policy.

»Supports the processing of supply requisitions for the office premises.

»Assists with timely and effective customs clearance processes.

»Supports the administration of the receipt of goods and equipment for the office, inspection, and report preparations.

2. Supports office operations and administration of protocol-related tasks, focusing on achievement of the following results:

»Coordinates the provision of reliable and quality office supplies.

»Supports the appropriate maintenance, servicing, and repair of all office equipment for top performance and safe operating conditions in accordance with UNOPS office management policy and procedures, as well as ensuring safe and secure storage of all office equipment and property.

»Helps ensure the office has effective courier services by liaising with courier companies, managing payments, ensuring office access, and communicating with the office premise owners, as necessary.

»Supports the effective delivery of documentation within Bangkok with external parties (e.g. MoFA, Embassies, etc.) by coordinating with the courier and/or transportation companies.

»Supports maintenance of common premises and common services.

»Requests VAT exemption for UNOPS BSSC, AR-ORD, and THMCO suppliers

»Supports the assessment of contract services (e.g. cleaning, courier, etc.)towards improving service level and/or identifying better solutions for the office.

»Ad hoc protocol or admin-related tasks to support the office, as assigned by the supervisor or BSSC Manager.

3. Provides support to knowledge building and knowledge sharing, focusing on achievement of the following results:

»Participation in the training events for the program, operations, and project personnel on logistics and administrative-related subjects.

»Sound contributions to knowledge networks.


Completion of secondary school is required. First University Degree in Business Administration, Public Administration, or equivalent disciplines is desirable and may substitute for some of the required years of experience, but is not a requirement. Administrative certification is an asset.


»A minimum of 4 years of administrative/operational experience in logistics and administration, with demonstrated capacity to meet performance indicators, and deliver results is required.

» Ability to work with computer and office software packages (MS Office 2003 and/or newer versions) and knowledge of spreadsheet and database packages is required.

» Some experience in UN system organizations is desirable.

Language Requirements: 

» Full working knowledge of English is required.
» Knowledge of a second UN or regional working language is an asset.


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

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